Southborough Historical Society
Adopted 16 November 2016
Name and Object
The name of the Society shall be The Southborough Historical Society. The objective of this Society shall be to educate, study, collect and preserve for the Town historical records and antiquities relating to the history of Southborough and its people, to preserve items of current events that may have historical interest in the future; to interest and unite the townspeople in a finer public spirit, through a fuller understanding of the traditions and history, both past an in the make of our Town and its neighboring communities. Further, the Society will function as an active advocate for historic preservation in the Town.
Officers and Directors
There will be a board of directors consisting of six people. Three of these will elected by the annual meeting. The terms of the elected members will be three years, so arranged that at least one member shall be elected at each annual meeting. Three members will be appointed by vote of the Southborough Historical Commission with a term of three years. These six members shall appoint from their number a president, vice-president, secretary and treasurer, each with a three-year term. Unless approved by a special vote of the board, no person shall serve more than two consecutive terms in any office.
Duties of the Board
The Board of Directors shall have general control of the property and affairs of the Society; shall fix dates of meetings as provided in Article Four; and shall otherwise manage the affairs of the Society. Members of the board will be expected to actively work to maintain the the financial health of the Society and well-being of its collections. To that end, the board of directors shall hire an executive director who will oversee the day to day affairs of the Society and serve as curator of its collections. The executive director will will report to the board and serve at its discretion.
The annual meeting shall be held in April and other regular meetings as established by the Board of Directors. Special meetings may be called at anytime by the president, the board of directors or upon petition by seven members of the society.
Membership and Dues
Any person interested in the objectives of this society is eligible for membership. The annual dues for all classes of membership shall be set annually by the board of directors.
These by-laws may be altered or amended by a vote of two-thirds of the members present and voting thereon, at any meeting, provided notice of the proposed change shall have been given at a previous meeting and sent in writing to members who maintain a current email address with the secretary.
Members of the society whose dues are in arrears for two consecutive years will be considered to have voluntarily withdrawn from the Society. Members of the Board who miss four consecutive meetings of the board will be considered to have voluntarily resigned their office, unless such absence was approved by vote of the board. In such cases, the board shall have the power to appoint an acting member until a replacement can be found either by election at the annual meeting or appointment by the Historical Commission.
The Society may be dissolved by majority vote of the board. After payment of all debts, the property of the Society shall be turned over to the Southborough Historical Commission.
Implementation of Revised by-laws
These by-laws shall take effect on January 1, 2017; for the one-time purpose of enacting these laws, all members of the current board will surrender their offices and be granted lifetime memberships with emeritus status as thanks for their service. The historical commission will appoint the first board from among those who express interest. three members will be appointed with three-year terms; and an additional three members with terms that will expire respectively in April 2017, April 2018, and April 2019. Henceforth elections will follow the regulations as set forth in Article Two.