Southborough Historical Society
As amended and proposed for vote 14 March 2019
Name and Object
The name of the Society shall be The Southborough Historical Society. The objective of this Society shall be to educate, study, collect and preserve for the Town historical records and antiquities relating to the history of Southborough and its people, to preserve items of current events that may have historical interest in the future; to interest and unite the townspeople in a finer public spirit, through a fuller understanding of the traditions and history of our Town and its neighboring communities. Further, the Society will function as an active advocate for historic preservation in the Town.
Officers and Directors
There will be a board of directors consisting of seven people, who will be elected at the annual meeting of the Board of Directors, by a majority vote of the Directors and qualified members present. The terms of all Board members will be three years, so arranged that at least one member shall be elected at each annual meeting. These seven members shall appoint from their number a president, vice-president, secretary and treasurer, each with a three-year term. Unless approved by a special vote of the board, no person shall serve more than two consecutive terms in any office.
Duties of the Board
The Board of Directors shall have general control of the property and affairs of the Society; shall fix dates of meetings as provided in Article Four; and shall otherwise manage the affairs of the Society. Members of the Board will be expected to actively work to maintain the financial health of the Society and well-being of its collections.
The annual meeting of the Board shall be held in April or thereabout and other regular meetings as established by the Board of Directors. Special meetings may be called at any time by the president, the board of directors or upon petition by seven members of the society.
Membership and Dues
Any person interested in the objectives of this society is eligible for membership, and shall be admitted as a member to the Society. However, to be qualified to vote at Board elections, a member must have contributed $100 to the Society within the last two calendar years, or been deemed an “honorand” by the Secretary and a majority vote of the Board, meaning exempt from further contributions as regards voting.
These by-laws may be altered or amended by a vote of two-thirds of the members present and voting thereon, at any meeting, provided notice of the proposed change shall have been given at a previous meeting and sent in writing to members who maintain a current email address with the secretary.
Members of the Board who miss four consecutive meetings of the board will be considered to have voluntarily resigned their office, unless such absence was approved by vote of the board. In such cases, the Board shall have the power to appoint an acting member until a replacement can be chosen at the next annual meeting. In the case of resignation or death of a Board member, the president may make a temporary appointment to be confirmed by the Board at the next regularly scheduled meeting.
The Society may be dissolved by majority vote of the board. After payment of all debts, the property of the Society shall be turned over to the Massachusetts Historical Society, subject to stipulations of a grant of deed.
Implementation of Revised by-laws
These by-laws shall take effect on 1 May 2019. For the purposes of enacting these By-laws, all Board Members currently serving will finish out their respective terms.